How to: Improve the Time Management of a Team

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persologSeite 2 How to: Das Zeitmanagement eines Teams verbessern

The “Strategy Planner for Time Management of a Team” makes it possible


A well-functioning team is like a finely synchronized clockwork, where each member contributes to achieving a common goal. However, reality often looks different. In our fast-paced and hectic work environment, effectively managing time and coordinating teamwork can be a real challenge. What could be the reason that teams don’t manage their time well? One aspect that all too often goes unnoticed is the different talents and roles of individual team members regarding time competence. In an interview with persolog time management expert Anjana Ahnfeldt, you’ll learn what this is all about and how the strategy planner “Time Management of a Team” helps strengthen the effectiveness and team spirit of a team.


What exactly is the Strategy Planner for Time Management of a Team?


Today, work is rarely done in isolation. Most projects are realized in teams. With the strategy planner “Time Management of a Team”, we have an analysis tool at hand that focuses on the time management of a collaborating unit. It’s about fostering a shared understanding of the composition of team members regarding their different approaches to dealing with the scarce resource of time. A team training on time management can be efficiently guided using the strategy planner.


What, in your opinion, is the key to efficient collaboration?


Teams work ideally together when they become aware of their different strengths and stumbling blocks, make them transparent, and combine them in a way that synergy effects come into play and conflict potential is reduced. The goal is less stress and more motivation. This also applies to the topic of time management. Here too, there are different time management roles that individual members take on more or less consciously. Since good time management considers all four dimensions of time management (time assessment, planning, implementation, and monitoring), the team should be able to cover these through the individual preferences and competencies of its team members.


So, what can the Time Management of a Team strategy planner be used for?


How are time management roles distributed within the team? Is there at least one time assessor, planner, implementer, and monitor in the team? Who can and wants to take on previously unaddressed priorities (e.g., ensuring deadlines are met) in the future? Or do additional team members need to complement the team here? Questions like these are revealed using the strategy planner, and answering them within the team can optimize the success and satisfaction of all team members.


How is the strategy planner used?


For valuable insights, each team member fills out the questionnaire in the strategy planner. Following the instructions for completing and evaluating, each team member receives information about their team role. In total, 16 different roles are distinguished (e.g., doer, enjoyer, manager). The strategy planner provides the opportunity to gain initial understanding of each role within the team and to enter all team members according to their roles in the time management of a Team profile. This team setup provides the basis for deeper exchange. What are the effects when someone with a strong inclination towards planning (e.g., strategist) collaborates with someone who doesn’t have this preference and instead tends to take on the role of doer? The “recognizing mutual influences” page provides an answer here and enables open exchange and the development of common team measures – thus, differences in the team can finally be addressed or cleared away before they arise.


For whom is the strategy planner an interesting tool?


There are many ways to use the strategy planner profitably: in training or coaching focusing on team development, as a classic project manager, agile coach, or Scrum Master, as a leader regarding the team to be led. There are no limits to the field of application as long as several people collaborate and want to better understand, align, and streamline themselves and the team members in handling time.


Thank you for the insights.

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